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Records Managment and Quality Control Coordinator_2015-12-09 Municipality of the District of Chester Job Description Position Title: Records Management and Quality Control Coordinator Salary Band: Middle Managers/Coordinators Status: Permanent Full-Time (2015-137/177) Classification: Administrative Reports to: Municipal Clerk Department: CAO/Clerk’s Department Location: Municipality of the District of Chester, 151 King Street (and satellite locations) Hours: Normally 8:30 a.m. to 4:30 p.m. Updated: December 9, 2015 Key Roles: Records Management: Ensure that a records management program for the Municipality of the District of Chester is implemented utilizing the AMA Records Management document as a template. Specifically this would include:  Providing support and advice to Council in the adoption of a Records Management Policy for the Municipality, utilizing the policy elements from the AMA Records Management document;  Developing records management procedures and protocols within Laserfiche that align with the procedural elements of the AMA Records Management document;  Working with each Department to ensure all relevant documents and records are appropriately filed into Laserfiche;  Developing protocols to ensure that document retention schedules are adhered to;  Provide support to the FOIPOP Administrator. Quality Control: Records Management & Quality Control Coordinator (continued) Develop and implement a work plan to achieve and maintain an ISO 9001:2015 designation for the Municipality of the District of Chester. In conjunction with each Department, this specifically this would include: Developing a comprehensive list of all service areas for the Municipality; o Defining the stated purpose, outcome and evaluative criteria of each service area; o Documenting clear processes for each service area; o Developing operational procedures for each service area process, i.e. development o and implementation of a decentralized Purchase Order Module; Developing an inclusive corrective and risk management program, including the o development of all related forms and procedures; Developing an internal auditing process to ensure continued improvements to the o efficiencies and effectiveness of procedures and programs; Developing a training program to assist all internal auditors; o Developing the initial internal auditing schedule; o Preparing for, and participating in, the ISO 9001:2015 external audit; o Ensuring any other requirements for the ISO 9001:2015 external audit are met. o Evaluate new versions of ISO as they are produced. Where deemed appropriate, o develop and implement a work plan for the migration of the QMS to the new version. Qualifications: The successful candidate will:  Possess a post secondary degree or diploma in a related field;  Ideally have knowledge and/or practical experience in records management, quality control, ISO 9001:2015, and/or efficiency audits;  Be familiar with municipal government operations;  Possess strong verbal and written communication skills;  Be detail and task oriented;  Thrive in an environment that is largely self-directed. CONTACTS 1. Municipal Staff 2. Auditing Entities 3. Other Municipal Units Page | 2