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Revenue Administrator_Job Description_2016-06-01 Municipality of the District of Chester Position Description Position Title: Revenue Administrator Reports to: Manager of Finance Salary Band: Individual Contributor Status: Regular Full Time Classification: Administrative Location: Municipal Office, 151 King Street, Chester. Subject to Change. Hours: Normally 8:30 am to 4:30 pm Updated: June 1, 2016 SCOPE Responsible for the property tax administration and reconciling other municipal revenue. OBLIGATIONS AND RESPONSIBILITIES UNDER LEGISLATION 1.The Municipality of the District of Chester is committed to workplace safety and all employees are expected to actively participate in the Municipality’s Occupational Health and Safety Policy and Program and Occupational Health and Safety Legislation as well as Regulations of the Province of Nova Scotia. 2.The Municipality of the District of Chester complies with the Employment Legislation of Nova Scotia and all employees are also expected to act in accordance to the appropriate Legislation as well. QUALIFICATIONS 1.Post-secondary education in Accounting/Business/Finance. 2.3-5 years of accounting experience. 3.Proficient in MS Word, Microsoft Excel and Outlook. 4.Experience with Microsoft Great Plains and Diamond Software Applications, would be an asset. 5.Experience in a Municipal Government setting with knowledge of Accounting and background in property assessment and taxes would be an asset. Revenue Administrator (continued) 2 | Page SUMMARY OF FUNCTION Duties and Responsibilities Tax Collection Property Assessment 1.Maintain customer account information regarding valid addresses, property ownership transfers, problem accounts and appeals. 2.Maintain the address database for Property Value Services Corporation (PVSC). 3.Review of Assessment Roll to determine that the filed roll is accurate. Prepare appeals with regards to Market Value and New Construction. 4.Responsible for assessment data verification, monitoring and comparisons. 5.Prepare tax accounts for assessment import from PVSC. 6.Be familiar with the Assessment Act and keep abreast of annual amendments. Tax Sales 1.Prepare for Tax Sales as per the Municipal Government Act (MGA). Attend tax sale and record minutes. Prepare follow up documentation after the tax sale. Property Tax Billing 1.Responsible for the accurate and timely billing, tracking, accounting and reporting of all property tax, fire and other area rates. 2.Responsible for the collection of all property taxes. Property Tax Collection 1.Balancing of daily cheque and cash receipts. Prepare deposits. 2.Prepare and issue tax statements, receipts and overdue notices. 3.Monitor established payment arrangements. 4.Prepare and administer documentation for bankruptcies in a timely manner. 5.Record and process returned tax bills, research, correct and reissue tax bill. 6.Prepare, process and document various types of refunds. 7.Maintain mortgage accounts through addition/deletion of Mortgage Company’s interest in properties. 8.Responsible for the preparation of tax certificates as requested by law firms and other individuals for submission to the Director of Finance. 9.Prepare monthly reports to the Manager of Finance on outstanding taxes and tax collections to date. Page 2 of 3 Revenue Administrator (continued) 3 | Page General 1.Prepares office correspondence related to assessment and assessment changes, tax collection and tax sales; responding to general tax collection-related enquires. 2.Undertake a variety of research tasks related to tax sales and public enquires. 3.Compile information to process the provincial senior’s tax rebate forms. 4.Responsible for the maintenance of Municipal Tax Exemption files. Ensure that all criteria is met before an exemption is granted. 5.Responsible for billings and collections of Grants in Lieu of Taxes for Federal and Provincial Governments and agencies as well as change of use and deed transfer tax. Accounts Receivable/Revenue 1.Prepare monthly reconciliation of the receivables to the general ledger. 2.Post monthly interest calculations. 3.Prepare/reconcile landfill tip fees, sewer hookup deposits, recreation program fees, community development fees, etc. 4.Regularly monitor and make recommendations to the Manager of Finance for improvements to systems within the accounting department. 5.Responsible for the preparation of year-end tax information for the auditors. 6.Post payments to assist payment processing during peak seasons. 7.Assist in providing direction to Customer Service Clerk. 8.Responsible for licenses, fees and additional revenues collected by the municipality. 9.Serve as backup receptionist when required. 10.Performs other duties as directed by the Manager of Finance. CONTACTS 1.Banks and Mortgage Companies 2.Provincial Department of Service Nova Scotia and Municipal Relations 3.Property Valuation Services Corporation 4.Provincial Department of Justice 5.Real Estate Offices 6.General Public 7.Municipal Solicitor 8.Registry of Deeds 9.Sheriff’s Department 10.Members of Council and Staff Page 3 of 3