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Director of Community Development_Job Description_2017-10-10 Municipality of the District of Chester Position Description Position Title: Director of Community Development Department: Community Development Reports to: Chief Administrative Officer Location: Municipal of the District of Chester, Subject to change Hours: Normally 8:30 am to 4:30 pm, May be subject to change Status: Regular Full-Time Classification: Administrative Salary Band: Directors 1 Updated: October 2017 SCOPE This is a professional position with the primary responsibility for managing the Community Development Department which provides planning, fire services co-ordination, emergency management, by-law enforcement, building inspection, fire inspection, development control, and civic addressing services. The Community Development Director also acts as general planner for the Municipality and for any other municipal units under contract for planning services. The Community Development Director may from time to time act in the place of the Development Officer in accordance with the Municipal Government Act. OBLIGATIONS AND RESPONSIBILITIES UNDER LEGISLATION 1. The Municipality of the District of Chester is committed to workplace safety and all employees are expected to actively participate in the Municipality’s Occupational Health and Safety Policy and Program and Occupational Health and Safety Legislation as well as Regulations of the Province of Nova Scotia. 2. The Municipality of the District of Chester complies with the Employment Legislation of Nova Scotia and all employees are also expected to act in accordance to the appropriate Legislation as well. QUALIFICATIONS 1. Master’s Degree in planning or equivalent. Director of Community Development Principle Duties and Responsibilities: SUMMARY OF FUNCTION 2 DescriptionJob – 2. Five years of previous employment experience as a Planner or a combination of training and experience that demonstrates a capability to assume the duties of Community Development Director. 3. Candidates and incumbents must be eligible for CIP membership. 4. Management experience would be an asset. 5. Thorough knowledge of the Municipal Government Act and knowledge of other statutes that impinge on planning and administration. 6. Thorough knowledge of planning theory, techniques, and tools. 7. Demonstrated competence at planning and development control work. 8. General knowledge of municipal administration and management and general municipal government operations, including building inspection and fire inspection procedures. 9. General knowledge of emergency management theory, techniques, and tools. 10. General knowledge of Property Law. 11. General knowledge of cartographic and drafting techniques, both manual and digital. 12. Knowledge of computer systems, and computer applications sufficient for the selection and operation of computer software and hardware necessary for efficient work within the department and for interdepartmental data sharing. 13. Administration, management and supervisory skills necessary for the function of this office, including clerical operations, finances, and personnel management. 14. Effective written, oral, and graphic communications skills, including public speaking skills. 15. Valid driver’s license and willingness to travel, both within and outside of the Municipality. Function 1 – Department Head Ensures the efficient and effective operation and coordination of the Community Development Department. i. Financial Management a. Prepares annual budgets and ensures that expenditures are in accordance with the budget. ii. Workload Management a. Drafts and implements approved policies on management and administration of the department. b. Prepares and implements approved departmental work programs. Director of Community Development 3 DescriptionJob – c. Prepares annual reports on budget and staff activities. d. Prepares and administers approved contracts with other municipal units for municipal services. iii. Information Management a. Supervises the maintenance of all records and all assets of the department. b. Consults with the Information Services Department on software and hardware development, acquisition, and integration with existing municipal systems. iv. Staff Management a. Recruits, interviews, hires, trains and evaluates staff. Assists Chief Building Official in recruiting, interviewing, hiring and training staff. b. Conducts staff performance appraisals and makes recommendations to Council on termination, promotion, and salary increases. Assists Chief Building Official in conducting staff performance appraisals and making these recommendations. c. Maintains communications and co-operation between departmental staff and other municipal staff. v. Committee Management a. Ensures that agendas, support materials, and meeting minutes are prepared and distributed for all Planning Advisory, Building Code, Fire Advisory, and Fire Services Committee meetings. vi. Research and Advisory a. Advises senior management and the Council on all matters related to budgets, staffing and work program. b. Advises Council on Strategic Planning issues, including interdepartmental initiatives. Function 2 – Municipal Planner i. Research and Report a. Researches and reports to Council and its Committees on planning-related matters. Director of Community Development 4 DescriptionJob – b. Researches funding opportunities, prepares requests for proposals, engages and supervises planning consultants to prepare studies and reports on planning matters. c. Conducts site inspections and other field investigations. ii. Planning Documents a. Prepares Municipal Planning Strategy, Secondary Planning Strategies, Land Use By-law, Subdivision By-law, Development Agreement and amendments to these documents, together with any related advisory reports, in consultation with Council, municipal and provincial staff and the public. iii. Meetings a. Attends, makes presentations and participates in discussions at meetings of Council, Council Committees, and community groups. b. Organizes, conducts and reports on public meetings. iv. Advisory a. Advises and seeks advice from Council on all planning-related matters, with emphasis on the preparation, amendment and implementation of Municipal Planning Strategy, Secondary Planning Strategies, Land Use By-law, Subdivision By-law and Development Agreement. b. Advises and seeks advice from Council Committees, Municipal staff, provincial staff and community groups on all planning-related matters as directed by Council. c. Advises and seeks advice from members of the public on a daily basis by telephone or in person. v. Procedures a. Carries out all procedures required by statute for the adoption, amendment and implement Municipal Planning Strategy, Secondary Planning Strategies, Land Use By-law, Subdivision By-law and Development Agreement. b. Consults with Municipal Solicitor on policy drafting, by-law enforcement, appeals, contracts, and other legal matters. Function 3 – Acting Development Officer Carries out the duties of the Development Officer in the absence or incapacity of the Development Officer. Refer to the job description for the Development Officer. Function 4 – Contractual Duties i. General Duties Director of Community Development 5 DescriptionJob – a. Carries out the duties of the Municipal Planner and the Acting Development Officer for any municipal units, which have contracted services from the Municipality. ii. Town of Mahone Bay a. Ensures that agendas, support materials and meeting minutes are prepared for all Planning Advisory and Oakland Watershed Advisory Committee meetings. b. Takes, transcribes, and distributes meeting minutes when required. c. Maintains digital and hard copy files related to all activities carried out by the department on behalf of the Town.