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Accounting Clerk_Finance_Job Description_2018-03-26 MUNCIPALITY OF THE DISTRICT OF CHESTER POSITION DESCRIPTION Position Title: Accounting Clerk Salary Band: Individual Contributors Department: Finance Reports to: Manager of Finance Status: Permanent Fulltime Classification: Administrative Location: Municipal Complex (151 King Street), subject to Change Hours: Normally 8:30 a.m. to 4:30 p.m., subject to change. Date: March 26, 2018 SCOPE Performance of general accounting services and customer service functions as requested. OBLIGATIONS AND RESPONSIBILITIES UNDER LEGISLATION 1. The Municipality of the District of Chester is committed to workplace safety and all employees are expected to actively participate in the Municipality’s Occupational Health and Safety Policy and Program and Occupational Health and Safety Legislation as well as Regulations of the Province of Nova Scotia. 2. The Municipality of the District of Chester complies with the Employment Legislation of Nova Scotia and all employees are also expected to act in accordance to the appropriate Legislation as well. QUALIFICATIONS 1. High School Diploma. 2. Diploma in accounting or equivalent experience in Accounts Payable and Payroll. 3. Good working knowledge of Business English and Spelling. 4. Ability to operate modern office machines. Accounting Clerk – Job Description (continued) 2 5. Familiar with office practices and procedures. 6. Knowledge of computer operations such as payroll, spreadsheet applications, word processing. 7. Interpersonal skills. 8. Two years as Accounting Clerk in a similar business environment. SUMMARY OF FUNCTION Principle Duties and Responsibilities: ACCOUNTS PAYABLE Process invoices for payments by: 1. Ensuring goods and services have been received by ensuring authorized staff have signed the invoice for payment. 2. Review calculations of prices on invoice. 3. Prepare the batch of invoices for payment on G/L system and have it authorized by the Manager of Finance. 4. Prepare cheques from the approved batches and arrange for proper authorization of the cheques; arrange for delivery / pick up of cheques. 5. File all AP and Payroll documents in Laserfiche. 6. At the request of Directors / the CAO, locate past/current invoices for review. 7. Balance monthly statements and work with vendors, as necessary to regulate any discrepancies. PAYROLL 1. Input payroll for biweekly/monthly batches. 2. Collect and vet time sheets for payroll processing and prepare hourly and overtime calculations. 3. Ensure these sheets are adequately approved. 4. Ensure accurate calculation of each staff/council members as well as appropriate deductions are taken. 5. Post the payroll to the Direct Deposit payroll system and issue pay statements. 6. Prepare and maintain various government reports such as: Accounting Clerk – Job Description (continued) 3 a) Receiver General b) Workers Compensation c) Record of Employment d) T-4s 7. As required, do manual calculations on each time sheet for casual and overtime hours. COUNTER/PHONE DUTIES 1. Receive over the counter payments and inquiries and deal with the public as required. CONTACTS: 1. General Public 2. Members of Council and staff 3. Auditors 4. Vendors