Loading...
Director of Finance-Treasurer_Job Description_2018-11-05 Municipality of the District of Chester Position Description Position Title: Director of Finance/Treasurer Reports to: Chief Administrative Officer Location: Municipal of the District of Chester, Subject to change Hours: 8:30 am to 4:30 pm, Monday to Friday May be subject to change. Overtime as may be required. Status: Regular Full-Time Classification: Administrative Salary Band: Directors 1 Updated: November 5, 2018 SCOPE The Director reports to the Chief Administrative Officer and is accountable for day-to-day financial reporting and controls, accounting and treasury functions, payroll and purchasing, and budget preparation and forecasting. The Director works with executive management within the Municipality to provide timely advice and recommendations to Council on important issues and ensure that policy and procedures are followed, and services delivered on their behalf. OBLIGATIONS AND RESPONSIBILITIES UNDER LEGISLATION 1. The Municipality of the District of Chester is committed to workplace safety and all employees are expected to actively participate in the Municipality’s Occupational Health and Safety Policy and Program and Occupational Health and Safety Legislation as well as Regulations of the Province of Nova Scotia. 2. The Municipality of the District of Chester complies with the Employment Legislation of Nova Scotia and all employees are also expected to act in accordance to the appropriate Legislation as well. QUALIFICATIONS Director of Finance/Treasurer (continued) 2 1. A university degree / diploma in accounting, finance, or business administration, or a closely related field, and ideally with five (5) years’ work experience in municipal finance. 2. Considerable knowledge of modern governmental accounting theory, principles, and practices. 3. Considerable knowledge of internal control procedures and management information systems. 4. Considerable knowledge of office automation and computerized financial applications. 5. Considerable knowledge of public finance and fiscal planning. 6. Ability to prepare and analyze complex financial reports. 7. Ability to maintain efficient and effective financial systems and procedures. 8. Ability to effectively supervise staff. 9. Ability to establish and maintain effective working relationships with employees and municipal officials. 10. Ability to communicate effectively orally and in writing. 11. Professional designation of CGA would be an asset. SUMMARY OF FUNCTION Responsible for: 1. The Director of Finance/Treasurer is accountable to the Chief Administrative Officer and is responsible for the coordination and administration of the Municipality’s financial administration. 2. The position is also directly responsible to Council for the legislative responsibilities contained in the Municipal Government Act in relation to the statutory duties of the Treasurer. Principle Duties and Responsibilities: The following is a general outline of the duties and responsibilities of the Director of Finance/Treasurer. The listing in not intended to be all-inclusive or to limit the Director’s initiative to expand his/her function beyond this scope nor is it intended to limit the Chief Administrative Officer’s right to assign other duties. 1. Responsible to manage and supervise the Manager of Finance. 2. Responsible for the effective and efficient operation and general administration of the Finance Department and to ensure that it functions properly at all times. Director of Finance/Treasurer (continued) 3 3. The Director of Finance shall be designated, pursuant to the municipal Government Act, the Treasurer of the Municipality and is thereby responsible for the statutory duties outlined therein. 4. The Director of Finance may be designated, pursuant to the Municipal Government Act, to perform the duties of the Chief Administrative Officer during any temporary absence. 5. Participates as a senior member of the management team in the development of corporate and department program goals and objectives through participation in a corporate planning process. 6. Establish and monitor an internal control system to ensure such is appropriate to maintain proper controls. 7. Be actively involved in budget preparation and coordination of departmental budgets, both operating and capital. 8. Monitor all expenditures within the operating and capital budgets, ensuring that they are authorized, properly coded and recorded, and on a regular basis advising the CAO respecting the same. 9. Prepares monthly, annual and special reports as directed, including reports on the current and projected financial position of the Municipality. 10. Ensure that all financial reporting to Service Nova Scotia and Municipal Relations and other provincial and federal government departments and agencies is carried out in a timely manner as required. 11. Annually prepare the financial statements for the Municipality in conjunction with the external auditors. 12. Responsible for the monitoring and preparation of cash flow statements on a regular basis and ensuring the timely investment of surplus funds in order to ensure that optimum interest income is received in accordance with the Investment Policy of Council. 13. Responsible to ensure the maintenance of records for trust accounts and ensure that investments are carried out in a timely manner to optimize investment return. 14. Be aware of financial grant programs and ensure the preparation of applications and submission to claims for all programs worthwhile to the Municipality is carried out in a timely manner. 15. Keep informed of developments in the field of municipal accounting systems and be fully aware of the policies, principles and practices as outlined in the PSAB and provincial regulation for Municipal Government in Nova Scotia. 16. Maintain an inventory of essential supplies and materials within the department and ensure that proper internal controls are in place. Act as purchasing agent within the Department. 17. Attend Council and/or Committee meetings as required. Director of Finance/Treasurer (continued) 4 18. Submit to the CAO recommendations for the recruitment, hiring, transfer, promotion, suspension or dismissal of employees under his/her jurisdiction. 19. Acts as a signing officer for the Municipality and other associated agencies, as authorized 20. Responsible for all aspects of Tax Collection per Assessment Act and Municipal Government Act and advises the CAO on the same. 21. Participates in relevant training and development programs. Maintains a relevant knowledge base and skill set, computer/software skills 22. Develops, implements, monitors and evaluates appropriate customer service practices. Carry out any and all duties and responsibilities that the CAO shall see fit to direct or that shall arise from time to time. SPECIAL CONDITIONS This employee shall be a Department Head and, as such, shall ensure effective communication with the CAO and all other heads of departments to ensure coordinated delivery. DIRECT SUPERVISORY RESPONSIBILITIES 1 - Manager of Finance CONTACTS 1. Provincial Government Departments 2. Municipal Solicitor 3. Members of Council and Staff 4. Municipal Finance Officers 5. General Public